When it comes to your most important documents and records, it can be tempting to keep them in your office or business premises, locked away in a filing cabinet. But this isn’t always the most effective thing to do. Archiving all of your documents can take up valuable space as your business grows, and you could find yourself having to make provisions for people who are employed solely to manage the files.
But this doesn’t have to be the case. Document storage facilities can provide you and your business with an affordable solution to such issues, and there are a host of benefits to keeping your documents offsite.
Free Up Space
While it makes good business sense to keep a record of all financial transactions, employee data and sales figures, as your business grows it can become harder to accommodate the filing cabinets and systems required to house it all.
Choosing to store older data in an offsite document storage facility instead of in your office or business premises allows you to free up the space for other use, such as expanding your business, increasing storage space for stock, or creating a break room for your employees.
Authorised Access Only
Keeping important paperwork and information onsite can mean that some employees are privy to documents and meeting minutes that may not concern them, prompting concerns over access and availability.
Using a document storage facility can alleviate this. When items are stored offsite, they’re held in secure containers that are protected by the very latest security measures. That way, you can rest assured that only you, or a select few people from your business, have access to them, thereby safeguarding them from unauthorised access and giving you peace of mind.
Protect From Risks
Should you find that your office has been burgled, or if it is damaged by fire, you need to know that your important files and documents are kept safe. Keeping them in a fire proof container within a secure storage facility will ensure that, should your equipment be stolen or a fire break out within your building, your documents are safe and sound.
Plus, as only authorised personnel have access to the items, you can rest assured that they’ll be secure when away from your premises.
Barnes of Lincoln
At Barnes of Lincoln, we know how important it is for business throughout the area to keep their paperwork and financial records safe. As such, we offer a document storage facility that’s suitable for both long and short term storage of a wide range of items, whether you’re looking for somewhere to keep certain work, financial records or sensitive information.
The containers we use are specially designed for document storage, so you can be sure that, no matter what the nature of the paperwork or how long you need storage for, it will be safe, secure and protected from the elements.
We’re committed to ensuring that your items are secure when in our care, which is why, when you use our services, we make sure that only you are authorised to access your sealed container, and only you have control over the movement and management of your documents. This means that we adhere to the Data Protection Act 1998, and you can rest assured that once your documents are placed in their container, no one else will be able to access them.
We offer a range of storage options, and our team will be happy to discuss your requirements with you and recommend the most suitable storage solution for your needs. Whatever option you choose, you can be sure that your records will be fully protected by our high security measures, and you can enjoy access 6 days a week.
So for an affordable, secure and reliable solution to your document storage needs, please don’t hesitate to give us a call at Barnes of Lincoln.
